Why can the dynamics between a valued client and its contracted Manned Security Company become a fraught and tricky relationship with many dangers and frustrations? The answer is in the underlying subtleties of the guarding contract which are not in tune with the wishes of the valued paying client. This problem can be easily identified when parts of the contract are not working to the client’s total satisfaction. 

So how do we create a great Security Contract between the security contractor and the client? Firstly, it is essential to ensure a bond of trust develops between both parties where the honest truth is always told as a matter of fact and without any omissions. It is imperative both parties understand their obligations including the ways of protecting their interests and mitigating potential disputes.

Clear Scope of Work

Define the site- specific tasks and responsibilities of the security contractor. This includes the project specifications, milestones, and deliverables.ie TUPE, KPI’s Mobilisation, Admin, and Health & Safety Uniform, Personnel employed

Payment Terms

Outline the payment structure, including the total contract price, payment schedule overtime, Bank & Public Holidays, or special ad hoc events.

Quality Standards

Clearly state the expected quality of work, materials to be used, and any relevant industry standards or regulations that must be adhered to. It is normal practice for a quality security company to hold the Security Industry Authority (SIA) Approved Contractor status as well as Quality system ISO9001 award 

Termination Clause

Include conditions under which either party can terminate the contract, as well as the process for doing so and any associated penalties or obligations.

Dispute Resolution:

Specify the process for resolving disputes, whether through mediation, arbitration, or litigation, and the governing law in case of legal action.

Subcontracting and Assignment

Specify whether the subcontractor can subcontract any portion of the work and under what conditions, as well as whether either party can assign their rights or obligations under the contract. As a matter of expediency, it should always be the case for the contracting security company to physically manage any allowed subcontracted staff as if they were their own. If that clause it not clearly made clear it could cause trouble in a dispute.

Signatures and Execution:

Finally, make sure the contract is signed by authorised representatives of both parties and that each party receives a copy for their records.

Timeline and Deadlines

Specify the project timeline, including start and end dates, as well as deadlines for each phase of work. Include provisions for delays and how they will be managed.

Insurance and Liability:

Determine and agree the appropriate level of insurance requirements for the contractor, including liability insurance and staff’ compensation and who will bear responsibility for accidents or damages.


Clarify each party’s responsibility for indemnifying the other against claims, damages, or losses arising from the subcontractor’s work. In the case of very small damage claims it is ideal to come to a prior arrangement as to how the matter should be settled including accidents and injury to staff. 

Confidentiality and Non-Disclosure:

Protect sensitive information by including clauses that prohibit the subcontractor from disclosing proprietary or confidential information.

Changes and Amendments

Outline how changes to the scope of work or contract terms will be handled, including any procedures for requesting changes and adjustments to the contract price or timeline.

Compliance with Laws and Regulations of the England & UK

Ensure that the subcontractor agrees to comply with all applicable laws, regulations, and licensing requirements relevant to the work being performed.